PUBLIC NOTICE ON DATA COLLECTION
The University of Science & Arts of Oklahoma may collect personally identifiable data in the course of its duties, as supplied by employees, prospective employees, students, prospective students, alumni, vendors, or other individuals doing business with or interacting with the agency. “Personally identifiable data” means information which can identify an individual including, but not limited to, name, birth date, place of birth, mother’s maiden name, biometric records, Social Security number, official state- or government-issued driver’s license or identification number, alien registration number, government passport number, employer or taxpayer identification number, or any other information that is linked to an individual, such as medical, educational, financial, or employment information. 74 O.S., § 3106.4. Personally identifiable data is stored securely in accordance with Oklahoma law, as well as the State of Oklahoma’s Information Security Policies, Procedures, and Guidelines, available at Policy, Standards & Publications (oklahoma.gov).
Personally identifiable information is only shared within the normal course of business with such state and federal agencies that it is appropriate. Science & Arts is also subject to, and complies with, the Oklahoma Open Records Act, 51 O.S., §§ 24A.1 – 24A.33. In accordance with said law, some agency records must be made available for review and copying upon request. Where required or allowed by law, particular elements of personally identifiable data will be redacted before making the records available. Science & Arts will also share personally identifiable data in response to a properly issued court order or subpoena.